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36

THE OFFICE, IMAGING AND DOCUMENT SOLUTION

36 Category list:

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Category Description
51 400 3D Printing Solutions - 3D Printing includes printers; ancillary equipment, technical services and supplies required to generate functional prototype images and printed objects. Equipment may include all classes and sizes of 3D Printers, laser imaging devices, post processing devices and ancillary accessories and software to produce functional items. Technical services include but are not limited to: 3D Printing and laser imaging to produce a digital file used to generate functional prototype images and printed objects. All types of consumables and other items related to this SIN are included.
51 500 Managed Print Services - Managed Print Services (MPS) includes equipment and services required to manage imaging output that may include printing, scanning, copying, and fax devices in a system that monitors and reports status, needs and usage trends on regular basis. The MPS plan may be based on a needs analysis completed under SIN 51 501. Services may include but are not limited to creating a business plan solution that incorporates recommendations for each existing piece of equipment (including removing/retirement/recycling/disposal). The plan may be phased to allow for an orderly progression to the new output environment. The plan should take into account the usage and floor plan of the equipment.
51 600 Electronic Records Management Solutions - Electronic Records Management Solutions provide a comprehensive capability to solve the complex challenges posed by the movement, manipulation, archiving, security, and management of electronic records. The vendor provides professional management and administrative support personnel with the necessary skills to perform effective record management services for both classified and/or unclassified records. The services are provided using either Government or vendor equipment and facilities or a combination of both. The objective of electronic records management services is to permit the access, maintenance, control, storage, disposition, and transfer of electronic records. This SIN also includes any ancillary supplies and/or services necessary to provide a total electronic records management solution.

NOTE: Ordering Agencies are responsible for ensuring that vendors comply with all NARA regulations for electronic records management. All vendors must complete the Electronic Records Management (ERM) Vendor Capability Certification (attached to the solicitation) in order to certify their specific ERM capabilities.

Services Include:

ELECTRONIC RECORDS MANAGEMENT SERVICES ¨C Electronic Records Management Services include, but are not limited to, helping agencies ensure records are reliable, authentic, have integrity, remain useable, and include the necessary content, context and structure. Records management also includes the ability to maintain records securely, manage access and retrieval, preserve records for as long as necessary and execute disposition.

FILE ORGANIZATION AND MAINTENANCE SERVICES - File Organization and Maintenance Services consist of the following: tracking of records, indexing, scanning, labeling, bar-coding, and filing.

For the small subset of agency records that will be accessioned into the holdings of the National Archives, additional requirements may apply. The National Archives and Records Administration (NARA) issued standards in NARA Bulletin 2015-04 that define the minimum set of metadata elements that must accompany transfers of permanent electronic records to the National Archives. Per 36 CFR 1235.48, Federal agencies are required to transfer documentation adequate for NARA to identify, service, and interpret permanent electronic records. This guidance applies to all permanent electronic records and is a companion to NARA Bulletin 2014-04: Revised Format Guidance for the Transfer of Permanent Electronic Records. This Bulletin has two appendices:

ˇń Appendix A: Metadata Element Definitions
ˇń Appendix B: Recommended File and Folder Naming Conventions
165 205 Multimedia Office Cabinets, Displays, & Filing Systems Including Pocket Card Frames and Portfolios - Includes a wide range of multimedia office cabinets (e.g., aperture card, microfilm, microfiche, record keeping type), display and filing systems (e.g., file index desktop, powered/non rotary files, multimedia filing and storage products, racks, pocket card frames and portfolios, easel stands, plate holders) (including pocket card frames and portfolios). This SIN includes directly supplies, accessories and attachments. (MAS EXPRESS)
20 300 Projectors & Electronic Whiteboards - Includes a wide range of projectors and electronic whiteboards. Projectors include both digital and still-picture projectors, (e.g., front screen, rear screen) and LCD, DLP multimedia, high output, theater projector wall/ceiling, opaque, tripod, palm-sized ceiling & overhead, 35mm slide projectors & viewers, and projecting sets including 16/35mm motion picture, silent/sound.

Directly related supplies, attachments and accessories (e.g., digital memory cards, transparency viewer, transparency lenses, and wireless single/dual remote control) are also included Electronic Whiteboards are interactive electronic whiteboards that can be used in conjunction with projectors to project digital images on the electronic whiteboard. It allows the user to capture, communicate, and interact in real-time, edit, and publish, or e-mail the information right from the PC desktop. Includes directly related attachments and accessories (e.g., digital memory cards, transparency viewer, lenses, easels, slide mounters to produce 2x2 slides mounted with 35mm transparency materials, including polyester base films, and wireless single/dual remote control(MAS EXPRESS)
47 145 Typewriters - Includes manual, non-electric/electric types, dictionary type, multilingual, electronic office, word processing, and professional/non-professional w/without disk drive, spell check. This SIN includes directly related attachments, accessories and supplies (MAS EXPRESS)
47 147 Security Applications for Business Machines - Includes security applications for office equipment (e.g., computers/monitors, keyboards, printers, fax machines, TV and VCR, calculators, copiers, medical equipment, cash registers, printers, typewriters laboratory Systems, word processors, audio/visual. This equipment is to be secured within any environment to deter unlawful removal of equipment. A combination of security solutions include (e.g., anti-theft software tracking system, -manage PC from a network location, switch for computer case, motion sensor, security hardware (e.g., metal plates and cable, strong adhesive, and other related options). This SIN includes all directly related conventional and biometric products, software, attachment, accessories and supplies (SMALL BUSINESS SET ASIDE)
47 355 Dictating and Transcribing Machines and Systems - Includes professional PC Dictation Systems that offer the user state-of-the art technology and digitize recording with a full voice recording system interface via network connected card reader with superior digital sound. No need for special telephone connections or wireless networks, superior digital sound quality, ID programmable to eliminate user input. The user has the option to instantly access deletions and re-record hands free. Restore missing information hands free without missing a word. The products may include hand-held voice/data digital recorder with multi-function LCD display, voice documents, personal voice messaging, card reader, pc-based dictation application and digital kits. Additional features for enhancement purposes are software package, high-quality microphone designed for speeches, dedicated mouse, internal speaker for voice playback, sound card etc. Units are available in standard, mini, and micro cassette configurations.
50 156 Personal & Document Identification Systems - Includes Personal and Document Identification Systems that include, but not limited to: eye, face, palm, fingerprint and voice recognition systems, public (private) key infrastructure are excluded (PKI). The Identification Systems may include but not limited to photo identification cameras & systems and embossed card systems. Systems may be PC assessable and may feature Smart Card Technology, such as, encoded magnetic strips, bar codes, signatures, etc. This SIN also includes all related software, attachments, accessories and supplies.
50 177 Date and Time Stamps - Includes electric/non-electric date and stamps which automatically print date and time (e.g., month, date, and time, number and date, TEXT stamp for signature or message and check signer. Includes directly related accessories, attachments and supplies. (MAS EXPRESS)
50 7002 Stencil Cutting Machines - Includes a wide range of stencil cutting machines for all types of business applications such as industrial, military, municipal and transportation and related accessories, attachments and supplies. (MAS EXPRESS)
51 1000 Ancillary Supplies and/or Services - Ancillary supplies and/or services are support supplies and/or services which are not within the scope of any other SIN on this schedule. These supplies and/or services are necessary to compliment a contractor's offerings to provide a solution to a customer requirement. This SIN may be used for orders and blanket purchase agreements that involve work or a project that is solely associated with the supplies and/or services purchased under this schedule. This SIN EXCLUDES purchases that are exclusively for supplies and/or services already available under another schedule.

Special Instructions: The work performed under this SIN shall be associated with existing SIN(s) that are part of this schedule. Ancillary supplies and/or services shall not be the primary purpose of the work ordered, but be an integral part of the total solution offered. Ancillary supplies and/or services may only be ordered in conjunction with or in support of supplies or services purchased under another SIN(s) of the same schedule. Offerors may be required to provide additional information to support a determination that their proposed ancillary supplies and/or services are commercially offered in support of one or more SIN(s) under this schedule.
51 1001 Introduction of New Products/Services (INPS SIN) - Includes any items considered new technology and deemed appropriate to the schedule
51 100C Cost-Per-Copy Plan for Copiers (to include Analog, Digital, Multifunctional & Engineer Copiers) - Includes cost-per-copy plans; the customer identifies the guaranteed minimum number of copies required per month and the required functional capability of the copier equipment. As necessary to satisfy the customer's requirements, the contractor provides the required copier equipment, including accessories, attachments, copy-control devices and systems, all consumable supplies (except copying paper and transparency films), and full-service maintenance including repair parts. The customer pays a fixed monthly fee based on the customer's guaranteed minimum number of copies per month. For copies over the guaranteed minimum, the customer pays an additional fee for each copy made.

NOTE: Copiers purchased under this SIN with speeds under 100 copies per minute must meet the energy efficiency requirements set forth in ENERGY STAR specifications and may be registered in the Electronic Product Environmental Assessment Tool (EPEAT) registry. Applicable EPEAT-registered products are available at the Bronze level or higher.
51 100F Flat-Rate Monthly Fee Copying Plan For Copiers - Includes flat-rate monthly-fee plans; the customer identifies the approximate number of copies required per month (i.e., monthly volume level) and the required functional capability of the copier equipment. As necessary to satisfy the customer's requirements, the contractor provides the required copier equipment, accessories, attachments, copy-control devices and systems, all consumable supplies (except copying paper and transparency films), and full maintenance services including repair parts. The customer pays a flat-rate monthly fee for copier, regardless of the number of copies made each month.

NOTE: Copiers leased under this SIN with speeds under 100 copies per minute must meet the energy efficiency requirements set forth in ENERGY STAR specifications.
51 208 Maintenance Service Agreement For all Other Equipment Repair, replacement, and spare parts for equipment other than copiers, including their associated accessories and attachments. - A maintenance service agreement consists of preventative and repair(remedial) services. Preventative consists of those scheduled service calls necessary to maintain the equipment in first-class operating condition (e.g., cleaning, lubricating, adjusting, and replacing parts when needed). Repair (remedial) service consist of those unscheduled service calls necessary for repairs not caused by fire, water, accident, fluctuations in electrical power or the customer. The maintenance service agreement includes the cost of labor, replacement parts, and supplies (excluding expendable operating supplies). In the event the Government's equipment requires initial repair or overhaul prior to acceptance by the contractor for coverage under a maintenance service agreement, the charges for such repairs, including replacement parts and labor, will usually not be covered under the initial maintenance service agreement. In addition, charges for labor and replacement parts for complete rebuilding or overhauling of the Government's equipment are usually not included in the maintenance service agreement.
51 212 Post Copying/Finishing Equipment and Supplies - Iincludes paper folding, paper gathering, inserting, collating and finishing, paper cutting and all other related equipment.
51 402 Multi-Media Readers, Reader-Printers and Systems - includes a wide range of Readers and Reader-Printers - electronic reader scanner systems, aperture card, microfilm, microfilm and universal, microfiche, microfilm - automated retrieval, microfiche, high-volume output reader-printers, sorter/collators and other related equipment. Includes directly accessories, and attachments (e.g., microfilm reel, cartridges/magazines and aperture cards (with/without film).
51 409 Network, Optical Imaging Systems and Solutions - The user will have the capability to search for documents from a variety of sources such as desktop computer, intranet/internet, LAN/WAN. The software will support the user's needs in capturing data in typed print, handprint, mark sense and barcode, electronic data and paper documents into an electronic format in a reliable, secured operating environment.
51 417 Microphotographic Film, Paper, Chemical Preparation and Equipment - Includes a wide range of film, paper chemical preparation, related equipment and supplies. The film includes (silver halide used to process permanent records, computer output microfilm for COM units, duplicating film for direct/indirect silver duplicators), dry silver film and paper (including aperture cards that have dry silver film in the opening), standard size microfilm copy prints paper. Chemical preparations include (e.g., developers, fixers, and specialties for reader-printer paper and a host of accessories, attachments and consumable supplies (e.g., leaders, trailers, splice, tab). The Related Equipment includes (e.g., micro photographic, duplicating, and developing equipment - used in the duplication of Diazo, Thermal and Silver Gelatin Microfilms), Black and White Negatives or Color Wet-Processing Equipment, Microfilm Finishing and Editing Equipment includes microfilm finishing and editing equipment including (e.g., microfilm cutters, trimmers notches, and splicers, jacket/aperture, card loaders and filler (e.g., mounters and inserters, magazine and cartridge loaders, manual motorized,table model station) and Micro photographic Inspection and Quality Control Equipment (used for cleaning equipment, test kits, rewinds, test targets). This SIN includes directly related accessories and attachments (e.g., MicroFilm Reel, Cartridges/Magazines and Aperture Cards (without film).
51 501 Needs Assessment and Analysis Services - Includes all services necessary to assess various office management functions of an organization in order to identify and address gaps between the current condition and the desired condition. Needs assessments will typically result in recommended actions to improve the performance of an office management function and increase organizational effectiveness.
51 503 Education and Training Support Services - Education and training support services provide the customer with a comprehensive knowledge (e.g., operational capabilities, user-training, maintenance training, repair techniques) of products offered herein (e.g., color copiers, computer-enhanced copiers, special-application copiers, multi-functional digital copiers, duplicators, high-speed printers, scanners, digital cameras, software applications, photographic laboratories, shredding machines, mail-mobile delivery systems, media storage, network and optical systems), procedures, processes, and applications. Services may include (e.g., destruction, document conversion, records management and photographic) Training may be offered in various forms: onsite/offsite, CD ROM based training, interactive on-line training.
51 504 Physical Records Management Solutions - Including but not limited to organizing physical records in any work area, tracking them electronically, indexing, scanning, labeling, bar coding, filing and storage. This SIN also includes any ancillary supplies and/or services necessary to provide a total physical records management solution.

For the purposes of this SIN, physical records management services are divided into two sections:


1.) FILE ORGANIZATION AND MAINTENANCE SERVICES - File Organization and Maintenance Services consist of the following: tracking of records, indexing, scanning, labeling, bar-coding, and filing.


2.) STORAGE SERVICES - Storage Services include preparation of records for storage; pick up, storage and retrieval of records. NOTE: The National Archives and Records Administration (NARA) provides facility standards for Federal Records Storage Facilities in 36 CFR Part 1234. Prior to 2009, these regulations were at 36 CFR 1228 Subpart K. Internal agency documents may still contain citations to 36 CFR 1228. Federal agencies must certify to NARA that a Records Storage Facility, as defined in 36 CFR 1220.18, meets the 36 CFR 1234 standards. For details concerning certification and the NARA approval process, see the Federal Records Storage Facility Standards Toolkit . NARA will review an agency’s certification documentation and will either approve or disapprove use of the facility by the agency that provided the agency’s record storage facilities certification. Each agency must submit its own certification documentation for NARA approval. The Toolkit contains additional information concerning the 36 CFR 1234 facility standards and FAQs.


NOTE: Ordering Agencies are responsible for ensuring that vendors comply with all NARA regulations for physical records management.
51 505 Document Production On-site and Off-site Services - Document production on-site and off-site services provide customers a practical turn-key solution to a customer's requirements for production of documents. A typical document production service would include the required equipment (e.g., high-volume digital color copiers, scanners) and contractor provided operational and management personnel required for effective on-site/off-site document production.
51 506 Document Conversion Services - The process of document conversion involves state-of-the-art scanning of the original document's text and graphic image into digital data, which is then transferred to a new media and formatted for use in a document imaging and storage system. Comprehensive DCS are used to transfer text and graphic images in existing documents (e.g., correspondence, files, technical manuals, land records, charts, engineering drawings, legal instruments, etc.) in whatever media they currently exist (e.g., paper, aperture cards, microfiche, microfilm, roll film, etc.) onto a new delivery/ storage media (e.g., CD-ROM disks, 4mm/8mm magnetic tape, magnetic storage disks, aperture cards, microfiche, microfilm, roll film, etc.) in any required format (e.g., raster images, ASCII text, SGML tagged for electronic distribution or publishing, PDF image files, etc.) required for use in a document imaging and storage system. Customized coding and indexing options are also available as part of the document conversion process. This SIN includes transcription and medical transcription services; it excludes transcriptions for Title III Monitoring, which are available under Schedule 738 II, SIN 382 1.
51 507 Destruction Services - Destruction services include both on-site and off-site services of classified (e.g., confidential, secret and top secret), unclassified (example: phone list, floor plans, inter-office documents) and personal identifiable information (example: pay records, medical records, financial statements) of hard copy media (e.g., paper, folders, newspapers, catalogs, magazines, maps, envelopes, manuals, ID cards, microfilm, microfiche, photographs, photographic negatives, blue prints and technical drawings), electronic media (e.g., electro-magnetic tapes, hard drives, floppy disks, random access memory (RAM), read-only memory (ROM), erasable programmable read only memory (EPROM) and subscriber identity module (SIM), and optical mass storage media (e.g., CD/DVD, flash drives and holographic storage.) Destruction techniques may include but are not limited to all of the following: shredding, pulverization, disintegration, purging, pulping and incineration.
51 508 Litigation Support Services - Litigation Support Services encompasses a wide range of services that aid attorneys and other professional and non-professional staff members in the tasks of obtaining, organizing, analyzing and presenting evidence or materials for legal matters not limited to: Freedom of Information Act (FOIA) requests, trials, judgments, lawsuits, Congressional subpoenas, or settlements. Through the use of an Electronic Discovery Reference Model (EDRM), information management systems, reproduction equipment, computer data processing, image management, geographical information systems and other technologies, litigation materials are effectively organized to enable rapid location. Services include but are not limited to document acquisition, document preparation and organization, photocopying, scanning and Optical Character Recognition (OCR), coding, database creation and development, electronic data acquisition and production, data extraction from forensic images, document analysis, software and systems support, and technical support and project management.
NOTE: Services which involve actual litigation activities including entries of appearance(s) on behalf of government entities unsupervised by government counsel are not included and will not be procured under this SIN.
51 509 Network Connectivity Support Services - Network Connectivity Support Services must be able to support industry's software applications, network operating systems (e.g., Windows 95, 98, NT, Netware) and other related networks that are compatible to the agency's infrastructure. The qualified personnel, materials, spare parts, tool, hardware/ software and network components necessary to perform the service will be provided by the contractor. The capability to support, stand-alone and integrated digital equipment (e.g., digital/multifunctional digital copiers, Photo ID Systems, Mail Management Systems, Network Optical & Imaging Systems and Laboratory Systems) must be provided by the contractor.
51 55 Rental Plan for Copiers - Includes rental plans for all copier equipment. Rental rates cover unrestricted normal use of the rented equipment up to the maximum number of copies (e.g., number of copies per month) identified in the rental agreement. An excess charge per copy is usually accessed for copies over the maximum number of copies provided for under the rental agreement. The rental rate includes full-maintenance service (repairs, adjustments, replacements) by authorized service technicians, at no additional cost to the customer. Rental rates do not usually include the cost of consumable supplies.

NOTE: Copiers rented under this SIN with speeds under 100 copies per minute must meet the energy efficiency requirements set forth in ENERGY STAR specifications.
51 56 Repair of Government-Owned Equipment (all equipment covered under this schedule) for equipment not under Maintenance Service Agreement - This SIN covers repair of any type of copier equipment offered under this schedule and not covered under a maintenance service agreement. Includes directly related attachments, supplies and accessories.
51 57 Maintenance Service Agreement For Copiers - This SIN includes a maintenance service agreement consisting of preventative and repair (remedial) services. Preventative consists of those scheduled service calls necessary to maintain the equipment in first-class operating condition (e.g., cleaning, lubricating, adjusting, and replacing parts when needed). Repair (remedial) services consist of those unscheduled service calls necessary for repairs not caused by fire, water, accident, and fluctuations in electrical power or customer abuse. The Maintenance Service Agreement and Repair Service include the cost of labor, transportation, replacement/spare parts, (excluding consumable operating supplies). The greater the distance from the maintenance facility to the user the higher the monthly fees. In the event the Government's equipment requires initial repair or overhaul prior to acceptance by the contractor for coverage under a maintenance service agreement, the charges for such repairs, including replacement parts and labor, and for a complete rebuilding or overhauling of Government's equipment are usually not included in the preventative service agreement.
51 58 Lease to Ownership Plans (LTOP) Copiers - Lease-to-Ownership Plans(LTOP) are intended for customers who want to lease all types of copiers to secure ownership. At the end of the lease period and upon final payment of all charges due, the Title: and the leased equipment is immediately transferred from the contractor to the government customer. The lease rate does not include the cost of maintenance or consumable supplies.

NOTE: Copiers leased under this SIN with speeds under 100 copies per minute must meet the energy efficiency requirements set forth in ENERGY STAR specifications.
51 58A Operating Lease Plan For Copiers - Includes Operating Lease plans applicable to copiers only. An operating Lease plan allows Federal customers to lease the equipment for a monthly rate over a period of time, with NO intent to purchase the equipment at the end of the lease agreement period. Ownership of the asset remains with the lessor.

NOTE: Copiers leased under this SIN with speeds under 100 copies per minute must meet the energy efficiency requirements set forth in ENERGY STAR specifications.
51 58B Lease to Own Plan (LTOP) and Operating Lease Plan - (All Other Products)-Includes Lease to Own Plans and Operating Lease Plans applicable to all other products (e.g., laboratory imaging systems, mailroom equipment, typewriters, darkroom equipment and supplies, network optical systems, under this schedule with the exception of copiers. Operating Lease Plans allow Federal customers to lease the equipment for a monthly rate over a period of time, with NO intent to purchase the equipment at the end of the lease agreement period. Ownership of the asset remains with the lessor. LTOP allows Federal customers to lease the equipment for a monthly rate over a period of time, with the intent to purchase the equipment at the end of the lease agreement period.
51 B36 2A International - All Equipment under this Schedule - Includes overseas purchase of copiers, accessories, supplies; rental/lease of copiers; and maintenance and repair and other directly related requirements. This SIN includes all directly related accessories, attachments, and supplies.
733 1 Mail Management, Systems, Processing Equipment and Related Solutions - Includes Mailroom Administrative Support Services, Presort Mail, Miscellaneous Mail Services, List Management Services, Mailroom Ergonomic Analysis Services, Mail Screening and Inspection Services.
Copiers and Consumable Supplies
Category Description
51 100 Copiers - Includes analog, engineering, digital/multi-functional copiers having single-color and/or full-color imaging in both desktop and console configurations. Analog copiers have only copying capability. Digital/Multifunctional copiers have capabilities such as copying, printing, faxing, scanning to print/file, and/or facsimile with, post finishing solutions connected to individual and network stations with solutions. The Multi-functional digital copier may have integrated functional capabilities or modular expansion capabilities that permit functional upgrading. Both analog and digital/multifunctional copiers may have image enhancement capabilities (e.g., image magnification, reduction, contrast), paper handling capabilities (e.g., automatic paper selection, multiple paper trays, duplexing, collating), and/or document finishing capabilities (e.g., stapling, folding, punching). Copier speeds may vary from under 25 copies per minute to over 100 copies per minute with copying volumes from under 1,000 copies per month to over 450,000 copies per month. Engineering copiers also include both analog and digital copiers (e.g., copiers capable of using transparent and opaque originals to produce plain paper, vellum or polyester film copies and capable of copying A to E size drawings. Full color, non-laser copiers, and other non-standard copier equipment (e.g., copy boards and easels) are included; also included are copy control devices and systems for equipment under this SIN that can be used to limit copier access to authorize users and to record copier usage. The devices include mechanical and electrical copy-controls (e.g., key counters, cartridges, interface kits) and copy-control systems (e.g., central data collection units, and related connection devices as an integrated package).

NOTE: Copiers purchased under this SIN with speeds under 100 copies per minute must meet the energy efficiency requirements set forth in ENERGY STAR specifications and may be registered in the Electronic Product Environmental Assessment Tool (EPEAT) registry. Applicable EPEAT-registered products are available at the Bronze level or higher.
51 101 2 Consumable Supplies for Copiers, Computers Printers and Fax Machines - Includes directly related supplies (e.g., toner developer, dry ink, dry imager, fuser oil and fusing rollers, cleaning blades, pickoff fingers, photoconductors, photoreceptor belts and drums, staples wire, binder material, binder adhesive) for the copier equipment available under SIN 51 100. Other directly related consumable supplies for computer printers and fax machines are toner, developer, and new manufactured single-and full-color toner cartridges) for laser and inkjet computer printers, fax machines and systems. This SIN does not include copier paper or transparency films for copiers. Transparency films are available under SIN 51 101 7. Customers wishing to purchase consumable supplies only can do so under Schedule 75 – Office Products/Supplies and Service and New Products/Technology, SIN 75 200 Office Products.

NOTE: Commercially available products under this SIN may include items which meet the U.S. Environmental Protection Agency Comprehensive Procurement Guidelines (recycled content) or the U.S. Department of Agriculture BioPreferred (biobased) programs.
Order-Level Materials (OLMs)
Category Description
36 500 Order-Level Materials (OLMs) - Order-Level Materials (OLMs) are supplies and/or services acquired in direct support of an individual task or delivery order placed against a Federal Supply Schedule (FSS) contract or FSS blanket purchase agreement (BPA). OLMs are not defined, priced, or awarded at the FSS contract level. They are unknown before a task or delivery order is placed against the FSS contract or FSS BPA. OLMs are only authorized for inclusion at the order level under a Time-and-Materials (T&M) or Labor-Hour (LH) Contract Line Item Number (CLIN) and are subject to a Not To Exceed (NTE) ceiling price. OLMs include direct materials, subcontracts for supplies and incidental services for which there is not a labor category specified in the FSS contract, other direct costs (separate from those under ODC SINs), and indirect costs. OLMs are purchased under the authority of the FSS Program and are not "open market items."

Items awarded under ancillary supplies/services or other direct cost (ODC) SINs are not OLMs. These items are defined, priced, and awarded at the FSS contract level, whereas OLMs are unknown before an order is placed. Ancillary supplies/services and ODC SINs are for use under all order type CLINs (Fixed-Price (FP), T&M, and LH), whereas the Order-Level Materials SIN is only authorized for use under T&M and LH order CLINs.

The Order-Level Materials SIN is only authorized for use in direct support of another awarded SIN. Price analysis for OLMs is not conducted when awarding the FSS contract or FSS BPA; therefore, GSAR 538.270 and 538.271 do not apply to OLMs. OLMs are defined and priced at the ordering activity level in accordance with GSAR clause 552.238-82 Special Ordering Procedures for the Acquisition of Order-Level Materials. Prices for items provided under the Order-Level Materials SIN must be inclusive of the Industrial Funding Fee (IFF). The cumulative value of OLMs in an individual task or delivery order cannot exceed 33.33% of the total value of the order.