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36 THE OFFICE, IMAGING AND DOCUMENT SOLUTION
Category Description
51 600 Electronic Records Management Solutions Electronic Records Management Solutions provide a comprehensive capability to solve the complex challenges posed by the movement, manipulation, archiving, security, and management of electronic records. The vendor provides professional management and administrative support personnel with the necessary skills to perform effective record management services for both classified and/or unclassified records. The services are provided using either Government or vendor equipment and facilities or a combination of both. The objective of electronic records management services is to permit the access, maintenance, control, storage, disposition, and transfer of electronic records. This SIN also includes any ancillary supplies and/or services necessary to provide a total electronic records management solution.

NOTE: Ordering Agencies are responsible for ensuring that vendors comply with all NARA regulations for electronic records management. All vendors must complete the Electronic Records Management (ERM) Vendor Capability Certification (attached to the solicitation) in order to certify their specific ERM capabilities.

Services Include:

ELECTRONIC RECORDS MANAGEMENT SERVICES C Electronic Records Management Services include, but are not limited to, helping agencies ensure records are reliable, authentic, have integrity, remain useable, and include the necessary content, context and structure. Records management also includes the ability to maintain records securely, manage access and retrieval, preserve records for as long as necessary and execute disposition.

FILE ORGANIZATION AND MAINTENANCE SERVICES - File Organization and Maintenance Services consist of the following: tracking of records, indexing, scanning, labeling, bar-coding, and filing.

For the small subset of agency records that will be accessioned into the holdings of the National Archives, additional requirements may apply. The National Archives and Records Administration (NARA) issued standards in NARA Bulletin 2015-04 that define the minimum set of metadata elements that must accompany transfers of permanent electronic records to the National Archives. Per 36 CFR 1235.48, Federal agencies are required to transfer documentation adequate for NARA to identify, service, and interpret permanent electronic records. This guidance applies to all permanent electronic records and is a companion to NARA Bulletin 2014-04: Revised Format Guidance for the Transfer of Permanent Electronic Records. This Bulletin has two appendices:

Appendix A: Metadata Element Definitions
Appendix B: Recommended File and Folder Naming Conventions
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BNF TECHNOLOGIES, INC. GS-25F-0041N 703-413-4510 ARLINGTON ,VA s/dv/d
BRILLIENT CORPORATION GS-03F-097GA 7034639630 RESTON ,VA s/d
CACI, INC. - COMMERCIAL GS-25F-0131M 703-679-4177 CHANTILLY ,VA o
CHENEGA APPLIED SOLUTIONS, LLC GS-03F-058GA 703-493-9880 LORTON ,VA s/d/8a
DATA CONVERSION LABORATORY, INC. GS-25F-0102M 7183075714 FRESH MEADOWS ,NY s/w
DATA FEDERAL CORPORATION 47QSMA19D08PR 410 ]280 ]3210 FAIRFAX ,VA s/d
DOCUMENT SYSTEMS, INCORPORATED       GS-25F-0007R 2027199250 WASHINGTON ,DC s/d/8a/h
DOMA DOCUMENT SOLUTIONS LLC GS-03F-0093X 757-759-8034 VIRGINIA BEACH ,VA s/w/v/d/h
HEITECH SERVICES INC GS-03F-081GA (301)918-9500 LANDOVER ,MD s/w/wo/dv
ICM CONVERSIONS, INC. GS-03F-026GA 480-269-9302 PHOENIX ,AZ s
IMMEDIATE SYSTEM RESOURCES, INC GS-03F-0034W 443-756-7592 BALTIMORE ,MD s/w/d/8a/h
INTERNATIONAL BUSINESS MACHINES CORPORATION       47QSMA18D08QM 1-301-803-3983 BETHESDA ,MD o
IQ BUSINESS GROUP, INC., THE 47QSMA20D08P2 (804)647-9858 MCLEAN ,VA s    
IRON MOUNTAIN INFORMATION MANAGEMENT, LLC GS-03F-049GA 7038896136 BOSTON ,MA o
LEIDOS ASPEN SYSTEMS CORPORATION       GS-25F-0017L 571-526-7034 GAITHERSBURG ,MD o
NMS IMAGING, INC. GS-03F-0080U 301-622-4300 SILVER SPRING ,MD s
OXFORD GOVERNMENT CONSULTING, LLC GS-03F-054GA 240-392-4192 NORTH BEACH ,MD s/dv
PENIEL SOLUTIONS, LLC 47QSMA19D08PC 678-735-4829 DULUTH ,GA s/w/wo/d
QUALX CORPORATION GS-03F-0005Y 571-255-8903 SPRINGFIELD ,VA s/dv
SAVAN GROUP LLC 47QSWA18D0089 703-672-0010 MCLEAN ,VA s/d
TELESOLV CONSULTING, LLC GS-03F-050CA (202) 844-6402 WASHINGTON ,DC s/dv/d/h